1. Announce your intentions for the fly swap. Provide instructions on what type of flies to tie and a total on the number of tiers for the swap. I try to stick with a quantity of 12 tyers including myself. That seems to be a number that everyone is comfortable with. When you post your swap, also provide a signup deadline and a deadline for the flies to be in. Stick to the swap deadline! Don’t wait for PROCRASTINATORS! They spoil the swap for everybody!
2. Provide instructions for mailing in flies. I will post my mailing address in a private message (PM) after all swappers have signed up.
3. When the swap is full post on the forum that it is full so other tiers won't be wasting there time trying to join the swap.
4. When you receive flies from the tiers, let them know on the bulletin board/forum or send a PM to each swapper that you have received their swap flies.
5. Once you receive all flies from all tiers, its time to sort them, get them all packaged up and deliver them to the post office in a timely manner. Notify all tiers either on the bulletin board/forum or by PM that you have mailed out the flies to them.
6. This is an option – if the swapmeister has the time and resources, it is a nice gesture to photograph the swap flies individually and post them to the bulletin board/forum for anybody to view them.
7. It is important that swapmeisters and tyers communicate with each other thru a private message (PM) or in a bulletin board/forum posting. Swapmeisters it is a good idea to check your post at least once a day, to see if you have any more swappers that have signed up, or in case any of your swappers have questions.
8. Stick to the number of swappers you post in your original posting. If a swapper snoozes, he loses getting in.
9. Announce to the swappers that you accept PayPal as a method of paying the swappers return postage.
Fly Swapper Duties
1. Understand what you are getting yourself into. When you join a swap, please read the guidelines the swapmeister has provided and adhere to those guidelines! If you feel that you cannot tie the type of fly the swapmeister has posted or if you find the quantity of flies to be tied too many don’t join the swap. If you cant tie 12 flies in a months time, dont join!
2. Post what fly pattern you will be tying.
3. Tie your swap flies and let the swapmeister know you have finished.
4. Include with your flies a toe tag (small piece of paper) with the name of the fly, your name and/or bulletin board/forum user name and your email address so the other tiers can email you for the fly tying instructions. (Please see the end of this article regarding toe tags.)
5. When mailing your flies, please send them in a strong enough and big enough box that will protect them and will hold all of the flies you will be receiving back. Obviously the size of the flies is going to dictate what size of container to mail them in. Mark the box with your name and address and your user name. It would be a nice gesture if you can mail your swap flies at least 10 days before the end of the swap so they will get to the swapmeister by the deadline date or earlier. (Please see the end of this article for more on containers/boxes.)
6. Tyers must include a self addressed stamped envelope that is strong enough and big enough for the fly box/container you send in and will receive back. Include postage on your return envelope in the form of stamps. Here is what I do: insert you fly box/container in the return envelope (do not seal it at this time) and ask the postmaster for postage from the swapmeisters zip code. Affix the correct amount of stamps to the return envelope. Now you can insert that envelope into the larger mailing envelope and get the postmaster to get you the final postage. It usually costs about $2.65 to mail back my return envelooe. I affix enough 49 cent stampst to my return envelope. Do the math and affix that many stamps to your return envelope. Remember: the bigger and heavier the envelope, the more postage you have to pay.
7. When you receive the swap flies back in the mail notify the Swapmeister on the BB or by PM that you have received them.
8. Don't procrastinate! It doesn't look good for you and can make the other swappers a little mad when they have done their best in tying their swap flies and getting them mailed in time.
9. If you are planning a vacation or any other family event that will not allow you to tie swap flies before the deadline, DONT JOIN THE SWAP! There will be others to join.
10. Life events happen. Please notify the swapmeister that you will not be able to participate so that the swapmeister can put out a posting of an opening in the swap. It should be acceptable to all members of the swap that life events happen and noone should ever be singled out when it does.
envelopes, swap box and toe tag
USA customs form for international swaps
other swap boxes
toe tags. cut them out individually and stab the hook through them